Set what the mess gets on each day of the week, and at which sitting (breakfast, lunch, dinner). You type this once; it repeats every week until you change it. "Any day" is the fallback for a weekday with no menu of its own.
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At closing, say how many ate at each sitting. That takes the ingredients out of the branch's stock and charges each member their day. Staff food is NOT entered here — the Central Store's nightly run already takes it out.